Concept Development

This involves working with clients to understand their event objectives and designing a concept that aligns with their goals. It includes identifying themes, creating a visual aesthetic, and outlining the event experience.

Venue Selection

Event planners need to find a suitable venue that fits the client's needs and budget. This includes scouting potential locations, negotiating contracts, and coordinating logistics with the venue staff.

Logistics Management

This involves managing all aspects of the event, including vendor coordination, staffing, transportation, audiovisual needs, catering, and on-site management. It also includes developing contingency plans and ensuring that everything runs smoothly on the day of the event.

Budget Management

Event planners need to manage the client's budget by creating a detailed budget plan, negotiating costs with vendors, and tracking expenses throughout the planning process. They also need to ensure that the event stays within the client's budget constraints.

Marketing and Promotion

To ensure the event is successful, planners need to develop a marketing and promotion plan to attract attendees. This includes creating event branding, designing promotional materials, and developing a social media strategy.

Post-Event Evaluation

After the event is over, event planners need to evaluate the success of the event by gathering feedback from attendees, vendors, and the client. This helps them to improve future events and ensure that their clients are satisfied with the event planning services.

Event Sourcing

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    “AFRI KIDS is ever so grateful for the support that you and your team gave the charity to run the first Afri Kids Summer fund raising Ball. I can confirm that we raised over £50,000.”
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